Utilization people can trust
Separate billable and non-billable time, spot missing hours and understand capacity without maintaining a second spreadsheet.
For consulting and engineering firms · 20–100 employees
See consulting project profitability before month end.
Turn approved time into billable utilization, budget-versus-actual hours, fixed-fee and retainer economics, and project margin—while QuickBooks remains the financial system of record.
Billable utilization Budget versus actual hours Revenue and labor margin
Consulting & engineering overviewCurrent period
LiveUtilization74%team this period
Billable value$286kfrom recorded time
At-risk work2projects to review
Needs attentionWhat managers see first
Beacon migration61% margin · on plan
Northwind retainer82% of hours used
Cedar fixed fee14% forecast over budget
The operating result
Manage the work while there is still margin to protect.
A timesheet should do more than support payroll. It should explain where capacity is going and what each project is becoming.
Budget drift before month end
Compare planned and actual hours as delivery happens, including the work that is complete but not yet approved or billed.
Project economics in operating language
Bring time, rates, labor cost and revenue together for fixed-fee, retainer and time-and-materials work.
How it works
One connected path from hour to decision.
Capture time by client and project
Consultants record billable and internal work against clear project codes from web or mobile.
Review delivery health
Project leads see completion, utilization, budget burn and margin signals while the work is active.
Reconcile approved time
Finance works from approved records with the client, project, rate and labor context already attached.
Built around the work
The controls and visibility this team needs.
Best for engineering, IT and professional-services firms billing by project, retainer or fixed fee—especially teams using QuickBooks Online.
Billable time
Clear billable and non-billable work with project-level coding.
Utilization
Team and individual capacity viewed against expected hours.
Budget vs actual
Hours and value compared with the plan before work runs over.
Project margin
Revenue, labor cost and margin from the same approved time.
Flexible commercial models
Visibility for hourly, fixed-fee and retainer engagements.
Approval-ready records
A cleaner close without chasing project managers across spreadsheets.
QuickBooks plus delivery visibility
Keep accounting in accounting—and give project leaders an operating view.
QuickBooks can remain the financial system of record. Timecard Lab adds the time, rate, budget and margin context a delivery team needs before transactions reach the ledger.
Reconcile approved project time with fewer manual joins
See missing-time exposure before invoicing
Give delivery and finance one shared view of project performance
Useful before you buy
Browse consulting guides Go deeper on the decisions behind the timecard.
Free 13-page PDF
The Consulting Project Profit Leak Audit
Find twelve time, rate, utilization, scope, fee-burn, and reconciliation problems before month-end reporting exposes them.
Get the audit ProfitabilityConsulting project profitability: a practical operating guide
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11 min read ProfitabilityQuickBooks project profitability for consulting firms
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11 min readReady when you are
See your project economics before month end.
Start with one active project and a real rate structure. Timecard Lab can show how hours become utilization, budget and margin signals.