Editable timekeeping policy
A six-page DOCX covering daily entry, charge authorization, direct and indirect time, corrections, certification, approval, training, and retained evidence.
Free GovCon resource pack
Build the timekeeping controls behind your first government contract.
Four practical files for small services contractors preparing daily employee time, controlled corrections, labor distribution, payroll reconciliation, and floor-check evidence.
- DOCX, PDF, and XLSX
- Official-source context
- Immediate protected download
- No marketing opt-in required
Inside the pack
Files that help you operate the process—not just read about it.
Each file covers a different layer of the control environment. Adapt the policy, test current practice, sequence implementation, and reconcile the resulting hours and labor dollars.
Floor-check self-audit
A printable checklist that traces current work through authorization, time entry, approval, labor distribution, payroll, findings, and corrective action.
30-day implementation plan
A sequenced operator plan for control design, configuration, role-based training, a parallel period, readiness validation, and go-live acceptance.
Labor reconciliation workbook
An XLSX workbook with controlled inputs, code mapping, formula-driven hour and dollar checks, review flags, and independent sign-off fields.
How the pieces connect
From written procedure to evidence you can retrieve.
The pack follows the same operational chain a contractor needs to make visible: authorize the work, record and review time, distribute labor, then reconcile and retain the evidence.
01 · AuthorizeDefine the work and allowed codes.
Use clear objectives, ownership, dates, tasks, CLINs, and indirect activities.
02 · RecordEmployees enter their own complete time.
Make daily entry, correction reasons, certification, and approvals observable.
03 · DistributeClassify hours and labor dollars.
Map approved time to direct and indirect objectives and authorized labor-cost data.
04 · ReconcileResolve differences and retain proof.
Compare hours, payroll totals, mappings, exceptions, review, and sign-off.
Reviewed August 5, 2026 against current DCAA small-business guidance, the DCAA Contract Audit Manual landing materials, Acquisition.gov, and the GSA SF 1408 form page. Verify the current sources and the requirements incorporated into your contracts before adoption.
Questions before you use it
Know what the pack can—and cannot—do.
Does the download make a company DCAA compliant?
No. It is an educational operating pack, not legal, accounting, audit, or contract advice. A contractor must adapt the materials to its contracts, accounting architecture, written procedures, training, actual practices, and qualified advice.
Do I have to replace QuickBooks to use it?
No. The pack is designed for contractors that may keep QuickBooks as the financial system of record while strengthening timekeeping, labor distribution, mappings, reconciliation, and retained evidence.
Why do you ask for company and employee count?
We use those fields to understand which resource requests come from the contractors Timecard Lab is built to serve and to prioritize relevant follow-up. The download is available immediately after the short form.
Will submitting the form add me to marketing emails?
Only if you select the separate marketing-consent checkbox. You can request the pack without opting into promotional email.
Ready when you are
Want these controls inside the daily workflow?
Timecard Lab turns employee time, approvals, corrections, labor distribution, contract structure, and reconciliation evidence into one operating process.